Free, editable expense reimbursement policies, each written for one kind of company and built to work as an accountable plan. Download one for Word or copy it, fill in every bracket, and have a tax adviser and employment counsel review it before it’s yours.
An editable travel and expense policy for government contractors, with per diem, exceptions above it, airfare, unallowable costs and records, in Word or to copy.
Word or copy and pasteRead →An editable travel and expense policy for biotech, pharma and device companies, with conference and site travel and meals with healthcare professionals.
Word or copy and pasteRead →An editable expense policy for nonprofits, with the program and funding source on every expense, grant and federal award rules, donor meals and mileage, in Word or to copy.
Word or copy and pasteRead →An editable expense policy for contractors and field service companies, with the job on every expense, tools, safety gear, mileage and crew per diem, in Word or to copy.
Word or copy and pasteRead →An editable expense policy for startups and remote teams, covering AI tools, software and home-office equipment, in Word or to copy, with a note on each rule.
Word or copy and pasteRead →An editable travel and expense policy for consulting firms, with the client-billable rules, in Word or to copy, and a note on the rule behind each choice.
Word or copy and pasteRead →An editable mileage and expense policy for home health and home care agencies, in Word or to copy, with a note on the rule behind each choice.
Word or copy and pasteRead →Each template is written for one kind of organization, with its own rules: per diem and unallowable costs for government contractors, meals with healthcare professionals for life sciences companies, the program and funding source on every expense for nonprofits, the job on every receipt for crews, client-billable expenses for consulting firms, AI tools and home-office equipment for startups, and the miles between visits for home care.
Every [bracket] is your company's choice, and each note gives the rule behind it, such as the IRS mileage rate or a state's reimbursement law. Delete the notes once you've decided.
A template is a starting point, not legal or tax advice: have a tax adviser and employment counsel read your version before you publish it to your team.
Once it’s written
ExpenseOS checks every receipt and drive against your policy before the money moves, and pays people back the minute an expense clears.
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