Employees snap receipts and get paid back within the minute, so every point stays theirs. You get clean coding and one number to settle, not a reimbursement run.
Why it’s different
The moment an expense clears it lands in the employee’s wallet, no two-week reimbursement run.
Employees pay on their own cards and keep 100% of the miles and cashback; you just settle the work part.
Receipts are read, coded and matched automatically, so what reaches your books is already tidy.
The employee side
Real screens from the ExpenseOS mobile app.
Your side of it
No reports arrive. Coded expenses do.
In-policy spend clears itself against the policy you wrote. What reaches you is the over-limit, the unusual, the genuinely judgment-worthy.
ExpenseOS fronts reimbursements and you settle one weekly statement, a standard trade payable, never a credit line.
Every expense lands coded to account, cost center and project in QuickBooks, Xero, NetSuite, Sage Intacct or Microsoft Dynamics. Month-end becomes review, not repair.
A real screen from the app: every budget with what’s spent and what’s committed but not paid yet, changed on screen or in a sentence. It all settles on one weekly statement.
The expense experience your team deserves
Give your team instant reimbursement on their own card, let them keep every point, and finance the clean coding that follows, automatically. It’s the kind of everyday experience that helps you hire and keep the best people.
No spam. A short walkthrough mapped to your team.
Thanks, we’ll be in touch to schedule your walkthrough.
FAQ
Most expense software manages the report. ExpenseOS manages the payment. Employees spend on their own cards and keep the rewards, reimbursement lands about a minute after an expense clears policy, and the company settles one weekly statement: half a point on the money moved without a card, with cashback on card payments, rather than a per-seat license.
Half a point on payments made without a card: reimbursements, ACH supplier payments, contractors. Card payments earn cashback of 1% for life for founding customers who sign before the end of 2027, and 0.75% for customers who sign later, netted against one weekly statement. No software fee, no seats, no setup fees and no contracts, so the bill tracks usage rather than headcount.
There is no card program to roll out, which removes the slowest part of most implementations. Teams often start by letting employees use the free expense agent in ChatGPT or Claude while finance evaluates the platform.
No. ExpenseOS codes expenses and hands clean records to the system you already use. It sits in front of the ledger rather than replacing it.
Employees are paid in about a minute and the company settles one weekly statement, a standard trade payable, so the employee stops financing the business and the company never funds a card balance up front.
Further reading: How instant reimbursement works · How settlement works